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Virtual Office Worker

The Uprising of Virtual Business Offices

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Virtual Business Offices have been growing in popularity exponentially for the past few decades. If you have any reasons to believe that a physical office is not for you, then here is a solution perfect for you. Welcome to the modern world where convenience has never been so… convenient!

The Beginning

It is unknown who originally coined the term “virtual office”, but there are two feasible possibilities. One being that in 1989, Ralph Gregory from Boulder, Colorado created The Virtual Office Inc. He built the business to work from home so that he could spend time with his children. However, there is record from 1982 in an article that a John Markoff mentioned “virtual offices”. Markoff wrote “A virtual office would be built around a portable personal computer and local area network that would expand working horizons dramatically”. Regardless of which is the true origin story, the idea of virtual offices have been around for over 30 years. Working away from the site would begin the journey towards convenience for commuters.

The Significance

As time goes on, cities become overwhelmingly populated. This causes difficulty travelling everyday to get to work. Sometimes a simple 20 minute commute to work can turn into 60 minutes if the traffic is bad enough. Perhaps this isn’t enough to convince you of the convenience of virtual offices. Imagine you are located several miles away from your business to the point that commuting to work just isn’t a possibility, and there is no option of moving closer to the location. A virtual office is just what you need. This allows you to work from home for a business that may be across the country should that be the case.

The Advancement of Virtual Offices

In the present day, virtual offices are very common. Due to overpopulation in some cities, commuting is quickly going out of style. Residents are constantly searching for ways to simplify the travel. Virtual offices have risen to popularity because of this issue of inconvenience.

It is not too late to get your virtual office! Here at The Rostie Group, we have many options for you to select from. Check out our web site here!  Try it out and see how you can take care of business from the comfort of your home. Keep your business up to date with modern trends in order to compete! Don’t forget that a virtual office can benefit your clients and business partners as well. Making you look more professional and reliable as an employee or employer.

Avoid a White Out

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So, you work from a home office and love that it allows you to wear different hats throughout the day – both the “work you”, the “parent you” and perhaps the “caregiver” you.

And then it happens………. and it’s going to be one of those days.

Whether a parent needs help, kids are home sick or, like today, winter is here in a big way. Snow has to be shoveled, kids are home from school and you can’t give your full focus to anything – let alone answer the constantly ringing phone!

This is where our Virtual Offices come in!

Our Virtual Office packages allows you to maintain the benefits of working from home but shares the load on days when you really could use a second pair of hands.

Our live receptionists will answer your phone for you so you won’t miss any calls and free you up to deal with whatever the day has thrown your way.

Aside from the assurance that your calls will be answered immediately and in a professional manner, our Virtual Office packages also include perks such as:

• Prestigious Bay Street address for mail and deliveries
• Pay-as-you-go meeting and office facilities
• No leases, Mortgages and Rental Contracts

To learn more – and be ready when another one of “those days” hits – give us a call to learn how Virtual Business Offices can help.

Franchise Owner Working from Home

The Advantages of a Virtual Office for Franchise Managers

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Running a franchise, while having your home as your business address may not represent the best side of your business. However, a virtual office with a premier address in Toronto shows others that you mean business.

Convenience

Having a virtual office allows you to avoid all of the daily annoyances of commuting. Nobody enjoys an hour long trip where you find yourself standing squished between a wall and a group of sweaty bodies on the subway. Working from home allows you to stay inside; this way you not only save energy, but you also save a significant amount of time. This way you can yell at your employees for slacking off from the comfort of your own home! Simply dial the number of your franchise’s location and commence shouting. How exciting!

Cost-Effective

Working through a virtual office saves the cost of renting out a physical space elsewhere. Consequently, you will find yourself gradually saving money since you will not be factoring in a cost of rent.

If you are adamant on a space downtown, you will find the cost of rent is not very forgiving. Therefore, it would be most beneficial to search for smaller spaces in order to avoid spending a large amount for an extra 50 square feet.

Not only is the rent of the physical office going to rack up a large bill every month, but you must also consider the cost of commuting. Whether you take public transit or you drive yourself, you will find a significant chunk of your paycheck going towards the trip to work every day.

As briefly mentioned earlier, this idea of a virtual office is essentially the concept of saving a small piece of each paycheck and putting it into a savings account. Rather than this, you are saving pieces of your paycheck by eliminating the cost of commute.

Overall, it is simply much more cost-effective to use a virtual office rather than sacrifice an arm and a leg for a physical office in an expensive neighbourhood. If you have this opportunity for a virtual office,  the only downside is if you wished to share a workspace with your coworkers.

Credibility and Legitimacy

A virtual office gives an impression that you are working for a professional business in a prestigious location. Rather than having your cell phone number as the main form of contact and an unfamiliar address, a virtual office allows you to use an address that suggests your franchise is legitimate and successful. Imagine having your business card include an address for Bay Street. This address will be easily recognized.

On the contrary, 9092 Dirt Boulevard is not going to impress any potential clients. If anything, they might have a disgusted expression on their face because your business is located on a street called Dirt Boulevard…

Morale

A virtual office will improve your mood even if you can stay home only once per week. Being able to get away from the workplace every now and then will give you a chance to catch your breath and feel refreshed for the next time you may have to go in for the day. It may also be good for your employees since they are most likely uptight when you, their boss, is around. You will find that you are not as drained as a lot of your day at work might be devoted to sitting in traffic or waiting for transit. Imagine looking out the window, seeing horrible weather, but realizing you do not have to face those terrible conditions. How satisfying is that? That will definitely have you sighing in relief and perhaps a maniacal laugh at the thought of those who are standing in the rain waiting for the streetcar that is running late as usual…

So if you’re ready to take your franchise business to the next step, then take a look at our available packages and start your Virtual Office today! 

Working Virtually on the Holidays

Holidays are better working Virtually

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In some industries, it can be difficult to find time to enjoy the holidays. We all want to visit our friends and family, but you are needed at work. However there is a way to take the time you need for the holidays while still continuing to be productive.

The main issue with taking the holidays off is that not everyone has the same schedule. Not every country celebrates at the same time and the same events, so while you may be preparing to sit with your family about to dig in to a delicious turkey, somewhere else, it is business as usual. And they are waiting for emails and phone calls from you.

If you’re a business owner, you may have reservations about keeping your employees around for the holidays. They deserve the time off and to be with their loved ones for the season. Happy workers are productive workers, and you know that denying them that opportunity will not be beneficial to their long term prospects with you.

At the same time, you need your employees to stay active and continue to work through that season.

The solution to this is simple. You can set up a Virtual Office for your employees. So they can continue to work, while they are away for the holidays.

By running your business from a Virtual Office, you get all the same benefits as a physical location; an address for mail and a place to meet your team and your clients. But you also get the benefits of remote working, such as flexible schedules, avoiding commutes, and massive rent prices.

And with the rapid increases in technology, faster and more reliable internet connections, and more work than ever before being done on a smartphone, there is no reason why your employees can’t be with their families for the holidays.

So take a look at our available packages and select one that fits your budget, and allows your employees and yourself to take the time they need for the holidays.

Virtually Working

Thinking about a Virtual Office?

Modern technology has allowed work to be performed in more places than ever before.

It is common within certain industries to have entire companies work “out of a laptop”. With automation and improved tech, the barriers have been broken and work can be done from anywhere in the world. This has further grown the “work-from-home” model. Many firms have their employees work remotely and save a tremendous amount of money on rent and utilities. Especially in “tech hub” cities where real estate costs are outrageously high.

Any money not spent on rent can be directly reinvested into your business to help it grow.

Not just about the money

Other benefits of a virtual office include:

When thinking of your employees, eliminating commute times and costs leads to higher productivity. Being able to stay home with their kids can make a huge difference in a child’s life. You’ll be able to recruit the best talent, regardless of location, as well as maintain a healthier work environment. Today’s employees aren’t just searching for compensation, they also seek a company with a good reputation and quality benefit plans. An incentive as simple as being able to work from home might sway their decision in your favour.

It’s also easier to expand. If you’re not concerned with the physical size of your company, then you don’t have to worry about expanding real estate, about finding desk spaces for everyone, or even if you have enough chairs to go around. Not to mention that if you have to move your headquarters, you don’t have to worry about who needs to come with you.

The Physical Address

Telecommuting, working from home, and co working spaces can all lower costs, but they do so with one issue of their own: The Physical Address. If your business is run online, and you don’t have a physical location, simple things like receiving mail may become a significant problem. You can always send mail to your home, but is that appropriate?

In business, just as in life, first impressions are everything. Do you really want to give off a weak first impression? Do you feel your potential clients and partners will be comfortable with a business owning a local residential address?

The Rostie Group has the solution:

  • Professional Telephone Answering and Live Receptionist
  • Professional Mail Handling at an Amazing Bay Street Address
  • A La Carte Office and Meeting Room Hours
  • No leases, Mortgages and Rental Contracts
  • Instantly Operational
  • Cut Overheads
  • Handle All Your sales Remotely

Start working from your Virtual Office

Recruiter Agreement

The Advantages of a Virtual Office for Recruiters

If you’re an independent recruiter you know the challenges of the industry – finding clients, finding candidates – let-alone over-coming “head-hunter” stereotypes.

It’s a challenging job and your focus is on filling your roles. 

As an independent recruiter you may also have the benefits/challenges of working from a home office. The biggest drawback, in my view, is the lack of professional meeting space – coffee shops just don’t cut it – and trying to be your own receptionist and meeting coordinator.

There are also ongoing administrative aspects to your job that require your attention. You have to organize your books, make sure you have insurance, maintain your office, remember your lease, and even something as simple as getting chairs and tables.

None of these things on their own make you money, but they still have to be considered for the health of your business. More importantly, however,  they take your focus away from where it needs to be.

If you’re feeling the stress of your home-based career you may want to consider starting a virtual package with Virtual Business Offices.

As a virtual tenant you will be able to provide your clients and candidates with a prestigious Bay Street address in Toronto’s business district, have access to meeting space and have your calls answered by a live receptionist – they’ll even take your messages and pass them along, so you don’t miss any opportunities!

Our services extend to bank runs, plane and hotel reservations and, calling a taxi or limo to pick up your clients, and if you’re meeting them at our facility, full catering which can be ordered through our online portal.

Please give us a call or visit our website to find out how we can help you succeed.

Cloud Virtual Office

Cloud Virtual Office

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Why do you need the Cloud to get your Virtual Office?

There are certainly advantages when looking at Cloud based system: It’s constantly updated with no need for your input, and it may be more efficient.

But of course, we need to look at the disadvantages as well:

It’s automated, there are no humans in most of the process, so if something goes wrong, it can go really wrong. Bugs in the system can go undiscovered for days or weeks, and some things may just not be possible for an automated system, like they can be for a person.

It also lacks personality. We are all just so sick and tired of speaking to machines all day, and unlike how Google is trying to push Duplex as the future, we think the future will continue to be based on human interaction. It’s just so much more pleasant to get a human on the other side of the phone, rather than a machine. No matter how smart it may be.

Additionally, when setting up a Virtual Office, it is just as if it was on the Cloud anyway. It works for you remotely. But you can rest far more assured that there are people on the other end making sure that everything is running correctly, and that your clients have the best experience possible.

In the end, “the cloud” is a very nebulous term. It has undeniable and positive attributes, and can help businesses grow at an unprecedented rate. But just as any other form of progress, it has it’s drawbacks. You’ll have to decide whether a simple robotic voice can be the thing that helps your business, or if the human touch just can’t be replaced.

When you finally you want your customers to have the best experience when they call in, then take a look at our Virtual Office packages, and don’t leave the future of your business up in the clouds. 

Mailbox

The Virtual Mailbox

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A Virtual Mailbox is exactly what the name implies: A Mailbox that you can redirect your mail to. Whether that may be simple letters or packages, you can trust that they will go to a physical location, where they can be tracked and delivered to.

They go beyond the standard PO box. They have live people collecting and sorting your mail, and notifying you when letters arrive that you need to run your business smoothly and effectively.

Furthermore, the beauty of a Virtual Mailbox service is that they are located Worldwide, and you can use it to establish addresses in any region, to help your local customers reach you more effectively.

Virtual Mailboxes addresses are commonly found in premier addresses, like Bay Street in Toronto. They show the world that you mean business, and that your home address isn’t the place to receive mail and clients.

And of course, as your business grows, that premier address becomes more and more important. Impressions matter a lot, probably more so than they should. But as long as you know that, you can take advantage of that fact.

Make that address the corner stone of your business. Lead your clients and customers to an address they can trust, and more importantly, send their mail to a place they know won’t be neglected. It can be stressful for a client to not know whether their documents or cheques will arrive safely. In a residential address, there is always the risk of theft, not to mention you may not be home to receive and sign for important mail. For a business just starting up, one missing cheque can be the difference between continuous growth, and a shut down. To have all your hard work be for naught just because you decided that your home address was “good enough”.

Thankfully, you don’t have to go through that. Take a look at our virtual plans and get your Virtual Mailbox address on Bay Street in Toronto today! 

Virtual Office

The Anatomy of a Virtual Office

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A Virtual Office is generally considered to be a package that allows the purchaser to use a business centre’s mailing address as if it were their own. These packages frequently also include services like live reception, a local number, and meeting room hours.

What a virtual office really is, though, is globalization writ small. How we conduct business has been fundamentally changed since our parents’ time, and the Virtual Office is a very poignant indicator of that. Companies, depending on the industry, can no longer afford to operate solely in one geographic area. In 2018, this expansion is also fundamentally internationalization, in a way that did not occur in, say, the 1950s – this presents numerous opportunities for firms; however, it also presents challenges. The Virtual Office is a symptom of this internationalization, and it arose in response to perhaps the largest of those challenges. For while, a business can be international and exist in many places at once, especially if it does not sell a physical product, its staff and its offices cannot be.

Enter the Virtual Office. They were first conceived as a way for companies to expand to other regions without having to hire local staff or leasing office space- perfect for branching out quickly into new markets. They’re still used for this today- people like seeing that the company they’re doing business with has a local address and phone number- even if that company is actually based half a world away.

So, Virtual Offices get used by companies who want to have a presence in other markets. But if you’ve heard of a Virtual Office before, it probably wasn’t being used that way. By far, the most frequent users of Virtual Offices are home business owners. With the advent of the internet, you no longer necessarily need a brick-and-mortar location for your business. People work from home much more frequently now than ever before, and Virtual Offices were enthusiastically adopted amongst that demographic.

Home business owners choose to work from home- but they may not want their clients to know that. Virtual Offices are the perfect fit for that sector; the convenience of no commute married to the outward professionalism of having live receptionists and an address that isn’t in a residential area.

Virtual Offices are the natural response to a variety of factors present in today’s business climate- they help new businesses look legitimate (previously very expensive), help others expand to new markets, and demonstrate that the business world’s borders have less and less to do with imaginary lines on a map than ever before.

Virtual Business Answers

Virtual Business Answers

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You have questions, we have answers. We know that sometimes it’s hard to find what you’re looking for, especially in the world of virtual offices. So here at Virtual Business Offices, we’ve decided to provide some quick answers for you.

What is a Virtual Office?

A virtual office is an offsite physical location that offers all the amenities that you need when you’re running your own office. A reception to greet your guests, live reception services that answer your calls in your business’ name, and a physical address to receive and forward your email and packages from.

Why do I need a Virtual Office?

Depending on the type of business you have, it is essential. If your business “runs from a laptop”, a virtual office can give you that permanent physical location that you need to manage that business. You’ll also be able to receive guests, when you’re not available personally.

How does it help my Business?

When you’re starting your business, most of your available capital will have to be re-invested into the business. And as mentioned above, depending on the type of your business, you may not be able to invest in a prime location. The costs of setting up your location, hiring and training reception staff, running Internet, phones, desks, computers. Those costs add up fast, and that eats into your profits as surely as if you were burning money.

A Virtual Office can help save you money by taking care of all those unnecessary costs. You can focus on what’s truly important, growing your business – and re-investing your profits, rather than worrying about early debt.

What services does a Virtual Office offer?

All the services you need to get your business started, and getting it running. Professional staff to answer the phone and give your clients the information they need. Additionally, you’ll need mail reception and forwarding, as well as courier services – we have that covered too. And we personally offer coworking spots and meeting rooms that you can use to meet your clients or take calls anytime you need to. Forget the coffee shop experience, and put a truly professional face on your business!

So take a look at our available packages and start your Virtual Service today!