Preparing for a Virtual Office:
Key Considerations for Your Business

Are you considering switching to a virtual office for your business?

Before making the switch, there are several key considerations that you should take into account.

A Virtual Office provides a range of benefits for businesses, such as flexibility, cost savings, and increased efficiency.

However, before signing up for these services, there are a few things you should consider to ensure that you get the most out of your Virtual Office experience. 

1. Define your business goals

Before signing up for virtual office services, it’s important to define your business goals. What do you want to achieve by using virtual office services? Are you looking to cut costs, increase flexibility, or improve your company’s image? Once you have a clear understanding of your goals, you’ll be able to choose the right virtual office services to help you achieve them.

For example, if you’re looking to cut costs, you might focus on virtual receptionist services that can handle incoming calls and messages, reducing the need for full-time staff. If you’re looking to improve your company’s image, you might opt for a prestigious address and virtual mailbox services that can help you establish a professional presence.

In addition to identifying your goals, it’s important to consider how virtual office services will fit into your overall business strategy. Are they a temporary solution, or do you see them as a long-term investment? What role will they play in your day-to-day operations, and how will they impact your bottom line?

By taking the time to define your business goals and strategy, you’ll be better prepared to choose the virtual office services that will help you achieve success.

2. Consider your company culture

The next important consideration when preparing for a virtual office is to understand your company culture. What kind of work environment do you have, and how do your employees prefer to work?

For example, if you have a team of creative professionals who thrive in a collaborative workspace, a virtual office might not be the best fit. On the other hand, if you have a team of remote workers who are used to working independently, a virtual office might be an ideal solution.

It’s also important to consider your company’s communication style. Are your employees used to communicating via video chat, email, or messaging platforms? Will they need additional training or support to adapt to a virtual office environment?

When considering your company culture, you should also take into account any existing office policies or procedures. How will these need to change to accommodate a virtual office environment? It’s essential to make sure everyone is on board and understands the benefits and limitations of a virtual office before making the transition.

In summary, taking the time to consider your company culture before signing up for virtual office services will ensure that the transition is a success and that your team is set up for success in their new work environment.

3. Determine your budget

Virtual office services offer businesses a cost-effective solution for accessing prestigious business addresses, meeting rooms, and other business amenities. However, before signing up for these services, it is important to determine your budget and ensure that the services you select are affordable and will provide the value your business needs.

Consider the cost of the virtual office service as well as any additional costs associated with the service, such as meeting room rental fees or additional technology fees. Be sure to also take into account any other business expenses you may have, such as rent or equipment costs.

While virtual office services can save your business money in the long run, it is important to make sure the upfront costs fit within your budget. Take the time to research and compare virtual office providers to find the most cost-effective solution that will meet your business needs.

Additionally, be sure to ask your provider about any flexible pricing options that may be available, such as monthly or quarterly payment plans. This can help you better manage your budget and avoid any unexpected costs.

In summary, before signing up for virtual office services, make sure you determine your budget and choose a provider that offers a cost-effective solution that fits within your financial goals.

4. Assess your technology needs

Before signing up for virtual office services, it’s essential to assess your technology needs. This means taking a close look at the hardware and software your business requires to operate effectively. 

If your employees will be working remotely, they’ll need access to the right equipment to do their job. This may include laptops, tablets, and smartphones, as well as a high-speed internet connection. Make sure your team has the right tools to communicate with each other and clients, whether it’s through email, chat, or video conferencing. 

Your virtual office provider should be able to offer you the technology infrastructure and support you need to operate seamlessly. Consider whether you require a shared server, file storage, or backup solutions. If you’re dealing with sensitive information, make sure the provider can offer you the necessary security features to protect your data. 

Lastly, it’s worth thinking about how you’ll be using the technology. Will your team be working on large files or handling video or graphics work? If so, you may need a more robust internet connection and higher-end hardware to ensure they can work efficiently.

5. Choose the right provider

After considering all the other factors mentioned above, it is time to select the virtual office provider that suits your business best. This can be a daunting task, especially if you are not sure what to look for. Here are a few things to consider when selecting your virtual office provider:

  • Location: One of the primary reasons for opting for a virtual office is the location factor. You want to ensure that the provider has a physical address that is centrally located and easily accessible for you and your clients.
  • Pricing: You should also compare pricing among different virtual office providers and ensure that they offer transparent and competitive rates. Consider all costs that come with the package and the flexibility of the package before signing up.
  • Technology: A reliable virtual office provider should have the latest and most secure technology to handle all your virtual office needs, from online conferencing and video calling to cloud storage and secure communication channels.
  • Customer support: Make sure the provider you select has a responsive and helpful customer support team to help you with any issues you may encounter along the way.
  • Reviews: Finally, take the time to read reviews and testimonials from other customers who have used the services of the virtual office provider you are considering. This will give you a good indication of their overall customer satisfaction level.

By considering all these factors, you can select a virtual office provider that aligns with your business goals and provides you with the support you need to achieve success. Remember that the provider you choose should be a partner in your business growth and help you achieve your objectives.

For more information about our Virtual Office Services, as well as securing your next space, feel free to call 416-214-1840 or email

Tips for Setting up a Virtual Office in Toronto


Tips for Setting up a Virtual Office in Toronto

Having a virtual office in Toronto can be a great way to get your business started without the high costs of renting an actual office space. However, there are a few things you should keep in mind when setting up your virtual office so that it runs smoothly and efficiently.

Here are some tips for setting up a virtual office in Toronto.

Consider the location of your virtual office

A virtual office in Toronto can be a great way to get your business started in Canada’s largest city. There are many benefits to having a virtual office, including the ability to work from anywhere, having a professional address and phone number, and gaining access to meeting rooms and executive suites. If you’re considering opening a virtual office in Toronto, here are some things to keep in mind. First, think about the location of your virtual office. You want it to be central and easy for clients and customers to find.

Think about what type of services you need from your virtual office provider

There are a lot of different types of virtual office services out there, and it can be tricky to know which one is right for your business. If you’re based in Toronto, you have a few different options to choose from. Here are some things to think about when choosing a virtual office provider: What type of services do you need? Do you just need someone to answer your calls and take messages, or do you need more comprehensive administrative support? Make sure that the provider you choose offers the level of service that you’re looking for.

Make sure your chosen virtual office provider has a good customer support system in place

If you’re considering a virtual office in Toronto, be sure to choose a provider that has a good customer support system in place. A good customer support system will help you with any questions or problems you have, and make sure that your virtual office experience is as smooth and hassle-free as possible.

Be clear about what your budget is for setting up a virtual office

If you’re considering setting up a virtual office in Toronto, it’s important to be clear about your budget. There are a number of factors to consider when budgeting for a virtual office, including the cost of renting space, hiring staff, and buying equipment. Knowing what your budget is prior to setting up a virtual office will help you make informed decisions and avoid overspending.

Find out why Virtual Business Offices is your best option

At VBO, we are in a position to help your company survive, recover and re-grow in a safe and controlled way. By signing up for one of our available virtual packages, you get professional phone answering, mail handling and forwarding, and more importantly, a premier Bay Street address which is recognized the world over as the business centre of Canada.

With no long-term commitment necessary, our month to month package will allow you to use this service as you see fit, for as long as you require.

Get a Virtual Office today and award yourself the ability to live your best life!

Planning The Perfect Corporate Retreat For Your Team


Are you in charge of planning your company’s next corporate retreat?

If so, you may be feeling a bit overwhelmed at the thought of organizing such a large event.

But don’t worry – we’re here to help! In this article, we’ll give you a rundown of the do’s and don’ts of planning the perfect corporate retreat. from finding the right event space to creating a schedule that will keep everyone happy, we’ve got you covered.

So read on, and take note of our tips to ensure that your next corporate retreat is a success!

Why is a corporate retreat important?

A corporate retreat is a great way to bring employees together and give them an opportunity to bond, brainstorm new ideas, and build a stronger team. It gives everyone the chance to step out of their normal working environment and get creative. It can provide a much-needed break from the daily grind and be a great way to reward staff for their hard work.

At a corporate retreat, employees can practice leadership skills like mediation and project management, and network with colleagues across different departments. It allows team members to bond on a deeper level and give constructive feedback to one another in a positive setting.

It can also provide a space for difficult conversations, like discussing workplace policies or resolving disputes between departments.

What are some key things to consider when planning a retreat?

When planning a corporate retreat, there are a few key things to keep in mind.

First of all, decide on a location for the retreat. Make sure it’s accessible for all employees, yet secluded enough to provide a distraction-free environment. You’ll also need to consider the size of the space, as well as any needed amenities such as parking or food.

It’s also important to decide on a retreat theme. Brainstorming activities and communication exercises should be based around this theme, so it’s important to make sure it resonates with your team.

Also, decide how long the retreat will last, and how to handle transportation and lodging if needed. And don’t forget to work out the budget – you don’t want to end up overspending on unnecessary items.

Do’s and don’ts of planning a corporate retreat

Do get input from all stakeholders – managers, staff, and anyone else who will be attending the retreat – on location, theme, schedule, and other important decisions.

Allowing everyone to have a say in the process will ensure buy-in from the team and make your job easier in the long run. Don’t underestimate the importance of fun and relaxation.

Allow time for activities such as team-building exercises, networking, and even sight-seeing trips if your budget allows. These activities will help to create team spirit, foster a better understanding of team dynamics, and give employees the opportunity to take a break from their everyday tasks. Do set realistic goals and objectives. Provide concrete objectives that can be achieved by the end of the retreat and make sure everyone understands the purpose and expectations.

Don’t forget to take breaks.

Allow time for employees to stretch their legs, grab a bite to eat, or chat with colleagues in an informal setting – especially if the retreat will last for several days. Short breaks will help to keep everyone engaged and energized for the tasks ahead.

The ultimate goal of a corporate retreat is to strengthen your team and come up with solutions to any challenges your company may be facing. By following these do’s and don’ts and getting the buy-in of all employees and stakeholders, you can plan and execute a perfect corporate retreat that will leave a lasting impression on your team.

With the right event space, activities, and budget – but most importantly, the right people – you’ll be sure to reap the rewards of a successful corporate retreat.

The Importance Of Team Building For A Successful Company

Team building is the practice of bringing these employees together, cultivating strong relationships, and turning them into a cohesive team. It is an important investment in your employees, your team, and your company as a whole.

Team building can create stronger connection and collaboration

As team members work towards a common goal during team building activities, they find it easier to develop better working relationships in the work environment. The past few years has caused employees to adjust to remote working, which has isolated employees from their colleagues and true team interaction. It requires close collaboration and creates a positive environment for people to form healthier working relationships. Teamwork brings a social aspect that makes people feel comfortable working together.

Team building can create a deeper understanding of company’s values

Through team building, employees gain a better understanding of the company’s functions and values, and learn more about their individual roles within the company. Activities with colleagues can help you learn something new about your company and foster a sense of belonging and loyalty. Teams are motivated when they fully understand the company’s mission – employees realize that they play a key role in the success of the company.  It reminds people why they are in the organization and the importance of their personal and company contributions.

Team building can lead to increased productivity

With healthy working relationships, productivity increases as people are able to work on the basis of mutual trust, happiness and confidence. Team building creates unity between individuals and departments, allowing people to work together, pull together, and ultimately increase productivity. It combines the efforts of several people to achieve more in less time. Team building helps people share responsibility for results and increases a sense of accomplishment.

3 Benefits Of Having A Virtual Office (If You Have A Family)


The traditional office is no longer the only option for those who want or need to balance professional and personal responsibilities. A virtual office can provide the same services as a physical office, without the need to commute or be tied to a specific location. There are many benefits of having a virtual office, especially if you have a family. With a virtual office, you can have live reception, mail handling, and meeting room hours that fit your schedule. You can also work from anywhere in the world, as long as you have an internet connection. If you are looking for a way to balance your professional and personal life, a virtual office may be the perfect solution for you. Read on to learn more about the benefits of a virtual office for those with families.

Achieve a work/life balance

One of the key benefits of a virtual office for those with families is the added flexibility. Most traditional office environments do not allow for a flexible work schedule and can often require you to work at specific times or days. With a virtual office, you can set a schedule that fits your family’s needs, allowing you to be present for important moments and attend important meetings without feeling overwhelmed or tied to your desk. A virtual office also allows you to work from anywhere in the world. If you need to travel with your family, you can have your office phone and online meetings connected to the internet. This allows you to stay connected to your clients and manage your business from any location. With a virtual office, you don’t need to worry about being tied to one place.

More time with your family

Having a family often means that you need to spend more time at home. With a virtual office, you can work from home, allowing you to spend more time with your family. You can set up your office at home and continue to be productive without needing to travel to a physical office. You can also take advantage of the flexible hours, which will give you more time to spend with your children or to take on additional tasks like running errands and grocery shopping. Virtual offices also give you the opportunity to take calls and meetings away from your home, such as in coffee shops or parks. This can help you create more of a work-life balance and leave the distractions of work behind to spend more quality time with your family.

A healthier lifestyle

Having a virtual office allows you to make healthier lifestyle choices. Since you can work from anywhere with an internet connection, you can work outdoors or take walks to break up the day. You can also use your virtual office to practice more sustainable habits, such as reducing paper usage and water consumption. This can free up precious time that you can spend on more leisurely activities with your family, such as sports or trips to the beach. Additionally, you can save money on office supplies and equipment that are no longer necessary since you can purchase them for a fraction of the price online.

So how can Virtual Busniness Offices help?

At Virtual Business Offices, we are in a position to help your company survive, recover and re-grow in a safe and controlled way. By signing up for one of our available virtual packages, you get professional phone answering, mail handling and forwarding, and more importantly, a premier Bay Street address which is recognized the world over as the business centre of Canada.

For more information about our Virtual Office Services, as well as securing your next space, feel free to call 416-214-1840 or email

Working From Home… From Anywhere?

Work from home.  The ol’ WFH.  Remote work.

Where working from home was once a privilege, it’s now being forced upon the majority of the working world, without an alternative option.

For some, this blessing in disguise came at the perfect time.  But for many, this meant evaluating who and where you plan to work from.

Relocating your family and your life is a big decision.  But, we can help with that.

Have you ever gone away and been able to work from a friends house? Or a cottage? Or a hotel?

With our ability to work remotely, it’s awarded the average employee the ability to LIVE where they want and WORK where they want, though this may not ever be the same postal code.

This will break down barriers for employees who otherwise would have been disregarded solely due to location.

Imagine a world where you could have a Toronto address on your resume, but live in Ottawa or Sudbury or Fort Frances (on our beloved Rainy Lake).

This would afford you opportunities to a make big-city salary at a big-city firm, while living in the confines of your 10,000 person town.

With Virtual Business Offices virtual packages, you can do just that.

With no long-term commitment necessary, our month to month package will allow you to use this service as you see fit, for as long as you require.

Our Bay Street Address, which is synonymous with business in Canada, is open from 8am-5:30pm, Monday to Friday.

Aside from using the address, you’ll also have the ability to have mail, couriers, and other packages sent to our location and further forwarded to your home address.

Why let your postal code determine your value?

Get a Virtual Office today and award yourself the ability to live your best life!

The Benefits Of A Live Receptionist: How They Can Save Your Business Time And Money

If you’re like most business owners, you’re always looking for ways to save time and money. One way to do that is by using a live receptionist service. A live receptionist can answer your calls, take messages, and schedule appointments – all while saving you time and money. Here’s how.

A live receptionist can answer calls, take messages, and schedule appointments for a business owner, saving time and money.

A live receptionist can answer calls, take messages, and schedule appointments for a business owner, saving time and money. A receptionist can also help screen callers, transferring only those calls that are necessary to the business owner. This frees up the business owner’s time so they can focus on more important tasks. Having a live receptionist also creates a professional image for the company. Receptionists can be trained to handle specific types of calls such as customer service or sales inquiries which further increases their efficiency in screening calls..

The live receptionist services are available at an affordable price.

We all know how important first impressions are. When clients or customers come to your place of business, they should be greeted by a friendly and professional receptionist. A live receptionist can help give your business the boost it needs to succeed. Here are just a few of the benefits of having a live receptionist: Affordable price: Receptionists can be expensive, but with our live receptionist services you can get all the benefits without breaking the bank. First impressions matter:

There are many different providers of live receptionist services, so it is important to compare pricing and reviews before choosing one.

There are many benefits to having a live receptionist service, such as increased customer satisfaction, more efficient customer service, and improved communication. Live receptionists can provide your business with a professional image and increase your chances of winning new customers. They can also help you keep existing customers by providing them with quick and efficient customer service. In addition, having a live receptionist can improve communication within your company by routing calls to the right department or person quickly and efficiently.

Using a live receptionist service is a great way to save time and money as a business owner.

As a business owner, you are always looking for ways to save time and money. Using a live receptionist service is a great way to do both. A live receptionist can answer calls, take messages, and schedule appointments for you. This frees up your time so that you can focus on running your business. Additionally, using a live receptionist service is more affordable than hiring a full-time employee to do the same job.

Why VBO?

With our comprehensive virtual office and logistics solutions, Virtual Business Offices can do all of that for you.

We’ll filter out all of the spam calls, and the overeager printer sales calls.

So, why are you wasting your time answering your own calls?

Let us run the unglamorous aspects of your day-to-day, so you can be focused on the big picture and so your business can be more successful than ever.

Do you want to spend your time wisely?

Get a virtual office today at Virtual Business Offices!

Re-Grow your Company with a Virtual Office

Re-Grow your Company with a Virtual Office

Small or large, the pandemic has forced all companies to have the same goal; survive, recover and re-grow.

From a small startup which has just now reached their profitability or IPO stage, or a large multinational wanting to expand into a new territory to grow globally, every company struggles with growth to begin with. Not only is it a large monetary investment, but it’s a risky proposition. Even the largest companies who spend adequately in order to research their expansion can find themselves in a hard spot and needing to bail out. Losing out not only financially, but in lost opportunity cost as well.

So how can Virtual Business Offices help?

At The Rostie Group, we are in a position to help your company survive, recover and re-grow in a safe and controlled way. By signing up for one of our available virtual packages, you get professional phone answering, mail handling and forwarding, and more importantly, a premier Bay Street address which is recognized the world over as the business centre of Canada.

However, these are just the tools by which you can extract the real value of our virtual services. The value comes in using us to grow your company further. A local phone number and a local address add trust to your business by showing that you’re not just trying to grab international business, but that you’re here and contributing to the local economy.

It will also reduce costs for your clients by letting them send their mail locally, and call local phone lines, thereby increasing your potential client base, as well as maintaining higher satisfaction levels.

We can even save you more money with our meeting room hours. Complimentary with our virtual packages, you can use free meeting room hours to meet with local clients and officials, with beautiful Lake Ontario or Toronto cityscape views and just steps away from Union Station.

If you’re looking to grow your company internationally, then getting a virtual package is just a no-brainer: taking that complicated process that is growing your company, and making it easier and more cost-efficient than ever before.

For more information about our Virtual Office Services, as well as securing your next space, feel free to call 416-214-1840 or email

5 Advertising Tactics That Deliver Big Results For Small Businesses


If you own a small business, you know that advertising can be a big expense. But did you know that there are many ways to advertise your small business for little or no cost? In this blog post, we will share five tactics that deliver big results!

Tactic #1: Social media

As a small business owner, you know that advertising can be tough- especially when you don’t have a large budget. You might be thinking to yourself, “how can I get my name out there without spending a lot of money? ” The good news is, there are plenty of ways to advertise your small business on a shoestring budget- and one of the best ways is through social media. Sure, you’ve probably heard that social media is a great way to connect with customers and promote your brand- but you might not know where to start.

Tactic #2: Word of mouth

The best way to advertise your small business is through word of mouth. You can encourage customers and clients to spread the word about your business by offering incentives, such as referral discounts or giveaways. Make sure you provide excellent customer service so that people have a positive experience to share with others. You can also get involved in your community and make sure potential customers are aware of your business.

Tactic#3: Contest or giveaway

If you’re looking for a surefire way to get your small business noticed, holding a contest or giving away prizes is a great tactic to try. by offering something of value to your potential customers, you not only increase the visibility of your brand but also create goodwill and positive buzz among potential new customers. Of course, coming up with the right kind of contest or giveaway can be tricky- it needs to be relevant to your business and engaging enough to entice people to participate.

Tactic #4: Collaborate with other businesses

Small businesses rely on word-of-mouth and personal recommendations more than large businesses. You can take advantage of this by collaborating with other small businesses in your area. This could involve co-sponsoring an event, sharing marketing materials, or even just cross-promoting each other on social media. By working together, you can reach a larger audience and build relationships with other local business owners.

Tactic#5: Blog about your industry

If you want to reach more people with your small business message, writing a blog about your industry is a great way to do it. You can share your expertise and insights on current trends, which will help you attract new readers and customers. Plus, by including keywords related to your industry in your blog posts, you can improve your website’s search engine ranking and make it easier for people to find you when they’re looking for information on the web.

Avoid Porch Pirates With A Virtual Mailing Address

Avoid Porch Pirates With A Virtual Mailing Address


Avoid Porch Pirates With A Virtual Mailing Address

Christmas is fast approaching, and that means shopping, shopping and more shopping.

The trend of making online purchases has been fast growing in recent years, as it’s easier to get everything done from the comfort of your own home instead of having to fight angry mobs of people who are all looking for the last Turbo Man doll.

Fast forward to 2021 and online shopping seems to be the ONLY way to complete your Christmas list this year.

So? What’s wrong with shopping online?

Well, with great ease, comes great trouble.

<Porch Pirates have entered the chat>

Porch Pirates.  Those sly, unassuming, people who take it upon themselves to do their own Christmas shopping, right off of your front porch.

Avoid Porch Pirates With A Virtual Mailing Address

These package bandits have made life difficult for delivery services, especially with the implementation of contactless delivery which is being offered by all major courier companies.

Stealing anything from envelopes to large boxes, these bandits have created a reputation for themselves as stopping at nothing to ruin someone’s Christmas holiday.

Package theft has gotten so bad that Amazon has had to implement new procedures to try and stop it from happening.

So, how can you ensure that you don’t fall victim to these package bandits?

A virtual mailing address is the perfect place to start.

A virtual mailing address provides a secure location with live staff, who provide mail and package receiving, collection, handling, storage, and forwarding services.

Whether it’s a Christmas basket from a client or a large package from Amazon, you can trust that they will be received at a physical location, where they can be securely stored until you pick it up.

At Virtual Business Offices, we can help put your mind at ease with our Corporate Mailing Address.

Mention this blog and receive the month of December for only $29.99.

This cost-effective solution will provide relief and confidence as you shop for Black Friday deals.

Avoid Porch Pirates With A Virtual Mailing Address

With no long-term commitment necessary, our month to month package will allow you to use this service as you see fit, for as long as you require.

Our PATH connected, 20 Bay Street Address is open 8am-5pm Monday to Friday, and is only steps from Union Station making it easily accessible for those in the downtown core.

Avoid porch pirates with a virtual mailing address this holiday season.

Why risk of having your Christmas ruined by crime?

With our services, thankfully, you won’t have to go through that.

Purchase your Virtual Mailing Address from Virtual Business Offices today!